Academic accommodations are intended to ensure access to educational opportunities for students with learning, cognitive, and sensory differences. Saint Thomas Academy is committed to helping students realize their full potential and achieve independence by providing reasonable services needed to accommodate individuals with learning differences.

Documentation of the student's learning difference must be provided by the student's parent/guardian to be considered for the implementation of a learning plan. Documentation must consist of a complete neuropsychological assessment performed by a licensed psychologist, and it must be current (within three years). Accommodations may vary depending on the learning difference and documentation provided.

Saint Thomas Academy strives to meet the needs of all students, some of whom may have specific learning needs identified by a licensed professional. To be considered for a learning plan that includes accommodations, the following information is required:

• Documentation within the last three (3) years, of a medical, mental health, and/or learning difference that substantially limits academic performance as determined by the Director of Student Services.

• A complete and submitted neuropsychological assessment (e.g., intellectual, academic, and social-emotional components) administered by a licensed psychologist within the last three (3) years.

• Documentation of a previous learning plan that has been in effect within the past three (3) years. Please note that Saint Thomas Academy’s Learning Plan Committee will review this plan, along with the documentation of the learning difference when determining eligibility and appropriate accommodations.

Parents and students should be aware that standardized test providers (ACT/SAT/PSAT) require documentation for timed and untimed conditions. For more information, please reach out to the College Counseling Department.

Saint Thomas Academy offers health services to students, faculty, and staff. These services encompass a wide range of support, including but not limited to:

• First Aid

• Administration of Medications

• Counseling

• Communicable Disease Control

• Maintenance of School Health Records

To ensure timely access to health assistance, a school nurse is available during most hours while school is in session. It is crucial that the school possesses up-to-date and accurate emergency information for each student so that parents can be contacted promptly if a student falls ill or sustains an injury.

Our commitment to adhering to Minnesota state law requires that all students be 100 percent compliant with MN Immunization requirements before starting school in the fall.

For students in grades 6-12, a physical exam is required every three years. This applies to enrollment in physical education and upper school Military/Leadership classes, as well as participation in Minnesota State High School League (MSHSL) or Catholic Athletic Association (CAA) athletics/activities. Families will be notified by our school nurse when a student's physical examination needs updating.

Please be aware that before administering Tylenol or Ibuprofen to a student in school, we must have a medication authorization form on file in the health office. The form should include both a parent's signature and the physician's signature. For prescription medications, authorization from both the physician and the parent is also required.

In the event that a student becomes ill or injured, a parent will be contacted via phone. Students who drive will only be allowed to leave school premises with parental permission, granted either to the nurse or the Dean of Students.

New students and ninth grade students must provide the school with the results of a physical exam conducted within the last year.

Access to health forms can be found on the Saint Thomas Academy website at cadets.com/healthforms (under the "For Students" section). We are committed to promoting the well-being and safety of our entire school community and strive to provide exceptional health care services to all students, faculty, and staff

Saint Thomas Academy's concussion policy is managed by the Office for Student Services and designed to support students diagnosed with concussions, facilitating an educational plan that accommodates their injury. STA collaborates with a certified athletic trainer who plays a crucial role in the implementation and supervision of this policy.

Procedures for students with diagnosed concussions:

• Medical Release of Information: Parents must sign a medical release of information, providing necessary details and physician diagnosis and recommended accommodations, which will be shared with the Saint Thomas Academy case manager.

• Review of Accommodations: Before resuming classes, the student will meet with their case manager to review the accommodations outlined by the physician.

• Communication of Accommodations: The Director of Student Services or case manager will communicate the accommodations to both parents and the student's teachers to ensure a supportive learning environment. If academic accommodations prevent students from taking semester exams, the Director of Middle School, in consultation with the case manager, will determine whether the exams will be waived or rescheduled for a later date.

• Ongoing Support: The case manager will continue to meet with the student on a weekly basis until they are symptom-free, providing necessary guidance and assistance during the recovery process.

• Nurse Availability: The school nurse will be available during the school day to address any concussion-related symptoms that may arise.

• Academic Modifications: After a minimum of three weeks of academic accommodations, the administration may consider academic modifications, such as pass/fail grading or schedule changes, if deemed beneficial for the student's well-being.

• Impact on Academic Awards: It's essential to note that academic modifications to curriculum or pass/fail grading may render the student ineligible for academic awards.

• Return to Physical Activities: To participate in physical education, Saint Thomas Academy co-curricular activities, practices, or competitions, the student and case manager must establish an academic plan for completing make-up work after the physician has lifted academic accommodations.

• Return to Athletics Protocol: The Saint Thomas Academy athletic concussion protocol will commence only once all academic accommodations have been lifted.

The Administration reserves the right to modify the concussion procedures for exceptional circumstances or just cause, always prioritizing the health and well-being of the students.

● Know the rules of the game; 

● Recognize good play by both teams; 

● Respect your opponents and their spectators; 

● View the game with your head, not your heart; 

● Exhibit respect for officials; 

● Show pride through your actions. 

All cheering must be positive and focused on Cadet teams, not our opponent. 

Never single out a player, coach, or fan from another team or school. 

Never use derogatory, profane, demeaning, or suggestive language in any chants or cheers. 

Saint Thomas Academy is proud of its athletics and activities program and holds its student-athletes as well as our spectators  to a high standard of conduct and sportsmanship. In order to portray good sportsmanship we have the following expectations: 

Saint Thomas Academy coaches are teachers of their sports. The professional behavior of each coach continues from the  classroom to the athletic fields and courts. 

Saint Thomas Academy coaches strive to: 

● Provide a safe, positive environment for all athletes; 

● Communicate team goals, schedules, and expectations to players and parents; 

● Possess current knowledge and skill to instruct players competently and to assess their progress;

● Treat all athletes consistently and fairly—especially in administering consequences for failure to follow policy;

● Be positive role models on the sidelines as examples for players, parents, and other coaches to follow;

● Assist and counsel athletes and parents in the college recruiting process.

Young men who elect to participate in athletics at Saint Thomas Academy are voluntarily making a commitment to be  student-athletes. This commitment to a team, coach, school, and community assumes great responsibility, yet provides  immense personal rewards. 

Saint Thomas Academy student-athletes strive to: 

● Commit to academics while fulfilling their commitment to Saint Thomas Academy athletics;

● Represent their team, family, Saint Thomas Academy, and community in a positive manner at all times;

● Abide by the High School and Student Athlete Handbooks; 

● Practice good sportsmanship at all times; 

● Communicate with their coaches regarding any issues of team obligations or rules. 

Saint Thomas Academy parents have an opportunity to observe their sons in an athletic setting and be supportive fans of  their children, team, sport, and school. 

Saint Thomas Academy parents strive to: 

● Guide their sons as these students take on tasks of time management, sport-specific skill development, and  responsibility; 

● Support the team and coach from the stands; 

● Encourage their sons to communicate with the coaching staff; 

● Encourage their sons to commit to a team and program.

In order to receive an award, a student-athlete must finish his season in good standing, including competition in the required  number of contests as established by the coach, regular attendance at practice sessions, commitment to training, exhibiting  good sportsmanship, and adhering to the provisions of the Athletic Code and the principles of the Student Handbook. Any  player who ceases to be a member of the team by reason of dismissal by the coach or school, or who voluntarily quits the  squad of his own accord, forfeits his rights to receive any awards. Any player who has been ill or injured and has failed to meet  all of the requirements, may, upon recommendation of the coach or Director of Athletics and Activities, receive a letter.  Coaches, with the approval of the Director of Athletics and Activities, will establish the specific criteria for awards for  student-athletes participating in a particular sport, and will distribute the criteria to all student-athletes in writing at the  beginning of the season PRIOR to the first scheduled contest. Any questions regarding lettering requirements should be  directed to the head Varsity coach of that sport. The athlete receives a chenille letter for his first letter and a certificate for  each additional letter. Letter jackets may be purchased at Cadet Maker, the Academy Bookstore. The athlete may have a bar  for each letter earned put on the sleeve of his letter jacket. In addition to the letter and the bars, the athlete should have his  year of graduation and a symbol of his sport on the jacket. Authorized patches commemorating championship seasons may  be put on the jacket. Any questions regarding what is acceptable on a letter jacket should be addressed to the Director of  Athletics and Activities. 

1. All-Conference Awards - selected student receives a plaque 

2. All-Conference Honorable Mention - selected student receives a certificate awarded at school

3. All-State - selected student receives a framed certificate at the May all-school awards convocation

4. Conference Championship Medals - each member of a Varsity Conference Championship team receives a medal

5. Academic All-Conference - selected student receives a plaque at the May all-school awards convocation a. The criteria is: 

i. The student must have been named all-conference during his high school career. 

ii. The student must have a cumulative GPA of 3.650 or above after the third quarter of his senior year 

iii. The student must be a senior. 

Use of cell phones and other handheld devices with cameras in the locker room is strictly prohibited. 

Please review CHEMICAL VIOLATIONS (DRUGS & ALCOHOL) in this handbook for requirements related to chemical  violations. 

If a student has a confirmed chemical violation (tobacco, alcohol, and/or controlled substance), he is not eligible to be a  sport/activity captain for one full calendar year. Captaincy will be removed in-season when an incident occurs. 

In some sports it is necessary to make cuts. When it is necessary to make cuts the coach has the sole responsibility of  selecting the team. If an athlete is cut from a team, the athlete may join another sport that does not make cuts. There are sports during all three seasons that do not make cuts. The Minnesota State High School League does not allow 6th graders to  participate in JV or Varsity HS competition. However, in some activities, 6th graders may be allowed to practice with  JV/Varsity. 7th and 8th graders may try out for most High School sports. In addition to athletic ability, social and emotional  maturity in considered. In sports that must make cuts, all things being equal, preference is given to High Schoolers over  Middle Schoolers. 

No student may participate on more than one athletic team during any one-sport season. There may be special  circumstances in which a coach may request the services of an athlete currently out for another sport during that season. For example, the football coach may request the services of a soccer player to kick at football games. In these circumstances,  permission must be granted by the parent as well as by the head coaches of both sports and the Director of Athletics and  Activities. If event or practice conflicts arise, the priority rests with the primary sport of the athlete during that season.

Garments worn by athletes during practice and grooming standards must ensure that the individual will remain safe during  practices and events. If it is determined by coaches or other school officials that the safety, proficiency of performance, or  cleanliness of the student could be inhibiting his performance, the athlete will be asked to modify his dress or grooming to  ensure maximum performance and safety. Coaches will advise athletes in writing at the beginning of the season regarding appropriate apparel for practices, contests, and travel. Appropriate attire to be worn to away contests will be determined by  the coaches. 

In the event that a team needs to be excused early from school, the coach sets a release time that has the least negative  effect on academic class time and allows for a safe warm-up period. Early dismissal requests will be cleared through the Athletic Office. 

The athlete is responsible for equipment he checks out. He is responsible to keep it clean and in good condition. Loss or  damage of any equipment is the athlete’s financial obligation. 

One of the primary sources for conflict in athletics is the issue of playing time. Please keep the following distinctions in mind  as you consider your son’s experience. High School athletic programs help students gain self-confidence, develop discipline  and responsibility in team play, improve their skills, and experience the enjoyment of athletic competition. High School sub varsity programs strive for a balance among competitive play, individual participation, and skill development, while fostering a  winning spirit. Playing time per game may vary at the coach’s discretion, depending upon the player’s attendance at practice,  attitude, effort, skills, and the skill level of the competition. The High School Varsity program is the highest level of  interscholastic competition at Saint Thomas Academy. Varsity athletes and coaches strive for excellence and a winning spirit  in this highly competitive environment. Game participation by all team members is not guaranteed. 

Only coaches and players are allowed in the locker room. Friends and family members are not allowed in the locker room  before, during, or after practices and games. In the case of unusual extenuating circumstances, permission should be secured  from the coach or the Director of Athletics and Activities prior to entering the locker room. Athletes are expected to keep  their lockers and the surrounding locker room areas clean. Litter receptacles are provided for this purpose. Loitering is prohibited at any time in the locker room. A student’s athletic locker is the property of Saint Thomas Academy.  This locker must be used only for the purposes intended–storage of athletic apparel, clothes, and personal belongings during  practices and games. School officials reserve the right to search the locker, with or without the student’s permission, knowledge, or consent if it is deemed necessary to do so by school administration. Profanity is not to be used in the locker  room or in playing/practice areas by any member of the team representing Saint Thomas Academy.

High School athletic teams often practice during school vacation times. The amount of involvement varies with each sport,  but is often essential to maintain the team’s ability to compete. An athlete must communicate with the coach of his sport to  understand expectations and training required. This is the athlete’s responsibility! Saint Thomas Academy supports the need  for athletes and their families to take vacations at various times of the year, but practices and contests should be considered  when making vacation arrangements. A student who misses practice during an official school vacation will be less prepared  than his teammates and could thus lose playing time and a starting position. As families make Easter/Spring Break plans,  please bear in mind that mandatory practices may be held during Break for students interested in playing on Varsity teams  during the spring season. Throughout the year, varying with each sport, there are Saturday practices and Saturday  games/meets. Sunday and holiday practices are discouraged but, on rare occasions, will take place. 

Some student-athletes have a goal to participate in athletics at the collegiate level. The Saint Thomas Academy Athletic  Department, College Guidance Department, and coaching staffs are very willing to help student-athletes pursue this goal.  To this end, we offer the following advice for our student-athletes: 

● Communication with the coach is essential. Student-athletes who have a strong desire to compete at the collegiate  level should consult with their coach prior to their junior sport season; 

● The driving force behind college selection should be the academic fit. Athletes should identify their desire to  compete at the next level and work in conjunction with College Guidance to develop their list of potential college  choices; 

● Be proactive in marketing yourself to college coaches by creating a highlight video, forwarding game schedules,  etc.; 

● Saint Thomas Academy videotapes games for coaching purposes and not all games are documented. Coaches will  help secure copies of any game videos when they are available. If a family wants additional games documented they  may do so at their own expense; 

● If you are considering NCAA Division I or II institutions meet with College Guidance to discuss the process of  registering with the NCAA Clearinghouse; 

● NCAA Division II and III institutions have separate academic requirements; 

● Review all NCAA Academic Eligibility Requirements with College Guidance or by visiting the NCAA Website at  www.NCAA.org. 

When a Saint Thomas Academy team is involved in a state playoff, administrators will determine who may attend (see High  School Student Handbook). 

An athlete disqualified from any contest by an official for a flagrant foul or by a coach or an official for unsportsmanlike  conduct will be suspended for at least the next scheduled contest and must meet with the Athletic Leadership Team. 

Athletic Trainers are contracted by the school to serve our student-athletes and are available for consultation each day after  school from 3:00 to 5:00 p.m. Athletes who need to see the Trainer should advise their coaches that they may be absent  from a portion of practice. Parents desiring specific information regarding a student-athlete’s injuries or rehabilitation are  encouraged to call the Athletic Trainer at 651-683-1525. 

If an athlete is seen by a physician for an injury or illness that keeps him out of practices/games, he MUST have a signed  doctors’ note or Return to Play form before he is allowed to resume participation. The paperwork can be faxed to the athletic office at 651-683-1519 or given directly to the athletic trainer.

To graduate, students must complete the following core coursework successfully with a grade of “D-” or higher. Note, while Saint Thomas Academy requires three years of math, science, and a world language, most selective colleges and universities expect applicants to have completed four years in each discipline.

• English: 4 years (8 semesters)

• Fine Arts: 1/2 credit (1 semester)

• Health/Physical Education: 1/2 credit (1 semester)

• Leadership: Continuous enrollment 

• Mathematics: 3 years (6 semesters)

• Science: 3 years (6 semesters)

• Social studies: 4 years (8 semesters)

• Theology: Continuous enrollment

• World language: 3 years and satisfactory completion of one Level III language course (6 semesters)

In addition to their core coursework, students must fulfill the following requirements:

• Write and deliver a senior speech to the student body and school community at Formation.

• Engage in a total of seventy hours of community service through the STA service-learning program. Students complete forty hours between their junior and senior years, and the remaining thirty hours during senior service project week.

• Submit at least one application to a four-year college. While STA acknowledges that some students may opt for a gap year for service, work, travel, or athletics, it is essential for each student to establish goals and prepare for their short and long-term future. 

Saint Thomas Academy offers honors and Advanced Placement (AP) courses. Students may earn college credit by taking an AP exam in May. Every student in an AP class is expected to take the AP exam.

Saint Thomas Academy will accept credit from approved external online providers, like One Schoolhouse, should a course or its equivalent not be offered. Saint Thomas Academy will cover the cost of the course if it is being taken during the regular academic year (fall and/or spring semester) and is being used to satisfy a core requirement. Online coursework that goes beyond Saint Thomas Academy’s curricular requirements are the student’s financial responsibility. Students should contact the College Counseling Department if they have questions.

Please see the Course Catalog for more information on the Saint Thomas Academy curriculum.

Saint Thomas Academy students have the opportunity to enroll in VISTA String Orchestra. 

Students may appeal to the Registrar to add or drop coursework within 16 academic days from the start of the semester. After this time, an add/drop is permitted only at the instructor's direction and with the Vice President's approval. 

For juniors and seniors, College Counseling must also approve of all enrollment changes.

If a student is directed to drop a course, they may enroll in an alternative course with the receiving instructor's permission, provided the swap occurs within 32 academic days from the start of the semester.

Students permitted to swap courses after 32 academic days after the start of the semester must remain in their current class until the end of its first quarter. If the student is swapping into a course with a different grade weight, the first-quarter grade will be reweighted before calculating the semester grade for the new course.

Only in unexpected and extenuating circumstances will a student be permitted to add coursework after the first day of a semester's second quarter. 

The drop deadline for coursework in the second half of a semester is 32 academic days into its second quarter.

Any coursework dropped after 32 academic days into the semester will result in a "Withdrawal" ("W") grade on the student's transcript. It is important to note that "W" grades are excluded from a student's GPA calculation.

To be degree-eligible, students must complete at least 16 credits at Saint Thomas Academy. Sixteen credits represents one full year of coursework. Core coursework must be completed in-person once a student has matriculated.

Saint Thomas Academy has two distinct grading scales: A-F and S-U. The instructor determines which scale will be used for his or her class.

A-F grading scale. The A-F grading scale allows the following grades and corresponding GPA points:

• A/A-: Represents achievement that significantly exceeds expectations in the course.

• B+/B/B-: Represents achievement that is above the minimum expectations in the course.

• C+/C/C-: Represents achievement that meets the minimum expectations in the course.

• D+/D/D-: Represents achievement that partially meets the minimum expectations in the course. Credit is earned; however, a student did not make satisfactory academic progress.

• F: Represents failure in the course and that no credit has been earned.

S-U grading scale. The S-U grading scale allows for the following grades. 

• S: Satisfactory (equivalent to a C- or better)

• U: Unsatisfactory

While S-U grades are not included as part of a student’s GPA calculation, they do appear on a student's transcript and can be used to satisfy core requirements.

GPA is measured by dividing a student’s total earned quality points by credits taken. Note that if the student has taken weighted coursework, it is possible that he has a GPA greater than a 4.0.

STA awards the following quality points by letter grade. For the purposes of this handbook, these points have been rounded to the nearest hundredth, which means that a student’s actual GPA may vary.

Saint Thomas Academy recognizes students who have excelled in our rigorous college preparatory environment. Academic awards are based on the student's GPA during the prior academic year.

There are three levels of recognition:

Eagle: 3.90+ GPA (matches the graduation requirement for Summa Cum Laude)
Saber: 3.67-3.899 GPA (matches the graduation requirement for Magna Cum Laude)
Torch: 3.33-3.669 GPA (matches the graduation requirement for Cum Laude)

Please note that incidents of academic misconduct may result in the loss of academic awards.

If a student fails a core academic graduation requirement, they must make up the credit. It is the responsibility of the parents or the student to arrange for making up a failed course. 

Students who have failed a core course may complete the graduation requirement by enrolling in an equivalent course in an accredited and approved summer school program or by registering for the same course at Saint Thomas Academy. Prior approval from the Vice President is required before registering for external coursework.

Only in sudden and extenuating circumstances may a student appeal to the Vice President to retake and replace a core course for which they received a 'C-' or lower. Students will not be allowed to retake a course for which they received a passing grade if the retake interferes with their ability to meet other graduation requirements.

When a course is retaken, the transcripted grade reflects the average of the two attempts.

To be in good standing and eligible for co-curricular activities and leadership promotion, students must meet the following conditions:

• New students and transfers must be in good standing with the Minnesota State High School League. Those who are earn immediate eligibility.

• Returning students must have a cumulative GPA of above a 2.0 with no "F" grades in the previous or current term.

At mid-quarter, quarter, or semester, ineligible students can become eligible for co-curricular activities by raising their current GPA to 2.0 with no "F" grades. Students cannot become ineligible at mid-quarter. 

Alternatively, students on academic probation can fully participate in co-curricular activities if they complete a co-curricular eligibility plan with their case manager. Students with an approved co-curricular eligibility plan retain their eligibility if they meet the weekly academic improvement benchmarks outlined in their plan. 

It is the student's responsibility to request the eligibility plan and work with a case manager to meet the weekly eligibility criteria outlined in the plan. The student's case manager must approve the student's plan.

In both scenarios, students will again become ineligible if they fail to maintain a 2.0 GPA or receive an "F" grade at the end of the quarter and/or semester.

Students with persistent learning challenges may be asked to complete an academic screening with a licensed psychologist, at the family's expense, to identify additional actions that can be taken to improve performance.

A student will be placed on academic probation and begin the recovery process if their grades fall into either of the following categories:

• Grade point average below 2.0 at the end of the grading period (Quarter 1, Quarter 2, Semester 1, Quarter 3, Quarter 4, Semester 2).

• An "F" grade in one or more courses at the end of the grading period (Quarter 1, Quarter 2, Semester 1, Quarter 3, Quarter 4, Semester 2).

A student in academic recovery is required to meet with his case manager to develop an Academic Recovery Plan (ARP). An ARP is designed to support and assist students who are struggling to maintain satisfactory academic progress. A student on academic probation is required to work with his case manager to successfully complete a weekly ARP in order to gain week-to-week eligibility for his participation in co-curricular activities. 

The student will be given one quarter to improve his academic performance to meet the minimum requirements. If academic performance does not improve, one or more of the following action steps may be taken:

• Mandatory continuation of Academic Recovery Plan

• Ineligibility in co-curricular activities

• Mandatory enrollment in pre-approved summer school courses (credit recovery)

• Consideration of a change in placement/enrollment

Two consecutive semesters on academic probation are grounds for dismissal.

At Saint Thomas Academy, our mission is to nurture the intellectual, spiritual, moral, physical, and leadership potential of each graduate through a rigorous academic program. The foundation of our college preparatory curriculum rests on trust and honesty. We expect our students to approach their schoolwork with their own intellect, gifts, and talents.

In order to uphold the highest standards of integrity, it is essential that students work with teachers to discern the difference between seeking help with schoolwork or referencing others to sustain an argument and claiming that work as their own. We further encourage students to take proactive measures when encountering dishonest and untrustworthy behavior among their peers.

Academic misconduct includes actions that grant students unfair and unauthorized academic advantages, examples include:

• Cheating, which could entail

• Providing or accepting answers or information on assessments before, during, or after the task;

• Copying someone else's work or allowing others to copy one's own work;

• Using crib sheets without teacher permission;

• Sharing or acquiring test information, except as allowed by teachers;

• Unauthorized use of electronic devices and their resources during tasks.

• Deception, which could entail

• Presenting material generated by artificial intelligence as one's own;

• Submitting work that has already been credited in another class;

• Not collaborating on a group paper or project while taking credit for the work.

• Plagiarism, which could entail

• Submitting writing obtained from the Internet as one's original work;

• Inappropriately using a sequence of words from another work;

• Copying text from another source verbatim or with slight modifications;

• Using data, ideas, or words without proper attribution;

• Omitting citations;

• Extensively copying and pasting information from another source;

• Purchasing or borrowing papers and presenting them as one's own;

• Failing to cite sources properly.

If a student is found responsible for academic misconduct, the following actions will be taken:

• Reworking of Assignment: The student will be required to rework the assignment to demonstrate understanding and learning from the task. Once the assignment has been reworked, the teacher will determine a final grade for the assignment.

• Parent Notification: The teacher will notify the student's parents about the academic misconduct incident.

• Academic Misconduct Report: An academic misconduct report will be filed with the Vice President, Dean of Students, and Commandant of Cadets. The Vice President and Dean of Students, in consultation with the teacher, may decide upon additional disciplinary measures. At a minimum, the students will receive 15 demerits and face possible reduction in military rank.

• Potential Ineligibility for Academic Awards: The Vice President will review the circumstances surrounding the academic misconduct to determine if disqualification from academic awards for the year is warranted. The student and parents will receive written notification of the determination.

At Saint Thomas Academy, we take academic integrity seriously and aim to uphold the values of learning, responsibility, and honesty in all aspects of our educational environment. We believe that students learn and grow from their mistakes, and our approach to academic misconduct seeks to provide a constructive learning experience while emphasizing the importance of ethical behavior.

In order to effectively address academic disagreements and differences, a structured communication procedure has been established to foster dialogue between the school, parents, students, and teachers. This process aims to provide a constructive way to express and reconcile varying viewpoints.

To address such issues, the following steps should be followed in sequence:

• Student-Teacher Discussion: If a student has a disagreement with a teacher or staff member, the student should first have a private conversation with the instructor to attempt to resolve the conflict.

• Parent-Student Discussion: If the matter remains unresolved after the student-teacher discussion, parents should talk to their son about the outcome of the meeting.

• Parent-Teacher Discussion: If the issue persists, parents should contact the teacher to discuss the situation further or, if necessary, arrange a meeting.

• Department Chair Involvement: If the matter still remains unresolved, parents should reach out to the department chair to schedule a meeting and provide a written outline of their grievance.

• Vice President Involvement: If the issue remains unresolved even after the department chair's involvement, parents should contact the Vice President to schedule a meeting and provide a written outline of their grievance.

By following this structured conflict grievance procedure, we aim to ensure that concerns are addressed promptly, fairly, and efficiently.

Saint Thomas Academy upholds the preponderance of evidence standard in all its misconduct and grievance resolution proceedings. This standard necessitates demonstrating that it is more likely than not that the reported misconduct occurred or that an appeal holds merit.

Academic accommodations are intended to ensure access to educational opportunities for students with learning, cognitive, and sensory differences. Saint Thomas Academy is committed to helping students realize their full potential and achieve independence by providing reasonable services needed to accommodate individuals with learning differences.

Documentation of the student's learning difference must be provided by the student's parent/guardian to be considered for the implementation of a learning plan. Documentation must consist of a complete neuropsychological assessment performed by a licensed psychologist, and it must be current (within three years). Accommodations may vary depending on the learning difference and documentation provided.

Saint Thomas Academy strives to meet the needs of all students, some of whom may have specific learning needs identified by a licensed professional. To be considered for a learning plan that includes accommodations, the following information is required:

• Documentation within the last three (3) years, of a medical, mental health, and/or learning difference that substantially limits academic performance as determined by the Director of Student Services.

• A complete and submitted neuropsychological assessment (e.g., intellectual, academic, and social-emotional components) administered by a licensed psychologist within the last three (3) years.

• Documentation of a previous learning plan that has been in effect within the past three (3) years. Please note that Saint Thomas Academy’s Learning Plan Committee will review this plan, along with the documentation of the learning difference when determining eligibility and appropriate accommodations.

Parents and students should be aware that standardized test providers (ACT/SAT/PSAT) require documentation for timed and untimed conditions. For more information, please reach out to the College Counseling Department.

Saint Thomas Academy offers health services to students, faculty, and staff. These services encompass a wide range of support, including but not limited to:

• First Aid

• Administration of Medications

• Counseling

• Communicable Disease Control

• Maintenance of School Health Records

To ensure timely access to health assistance, a school nurse is available during most hours while school is in session. It is crucial that the school possesses up-to-date and accurate emergency information for each student so that parents can be contacted promptly if a student falls ill or sustains an injury.

Our commitment to adhering to Minnesota state law requires that all students be 100 percent compliant with MN Immunization requirements before starting school in the fall.

For students in grades 6-12, a physical exam is required every three years. This applies to enrollment in physical education and upper school Military/Leadership classes, as well as participation in Minnesota State High School League (MSHSL) or Catholic Athletic Association (CAA) athletics/activities. Families will be notified by our school nurse when a student's physical examination needs updating.

Please be aware that before administering Tylenol or Ibuprofen to a student in school, we must have a medication authorization form on file in the health office. The form should include both a parent's signature and the physician's signature. For prescription medications, authorization from both the physician and the parent is also required.

In the event that a student becomes ill or injured, a parent will be contacted via phone. Students who drive will only be allowed to leave school premises with parental permission, granted either to the nurse or the Dean of Students.

New students and ninth grade students must provide the school with the results of a physical exam conducted within the last year.

Access to health forms can be found on the Saint Thomas Academy website at cadets.com/healthforms (under the "For Students" section). We are committed to promoting the well-being and safety of our entire school community and strive to provide exceptional health care services to all students, faculty, and staff

Saint Thomas Academy's concussion policy is managed by the Office for Student Services and designed to support students diagnosed with concussions, facilitating an educational plan that accommodates their injury. STA collaborates with a certified athletic trainer who plays a crucial role in the implementation and supervision of this policy.

Procedures for students with diagnosed concussions:

• Medical Release of Information: Parents must sign a medical release of information, providing necessary details and physician-recommended accommodations, which will be shared with the Saint Thomas Academy case manager.

• Review of Accommodations: Before resuming classes, the student will meet with their case manager to review the accommodations outlined by the physician.

• Communication of Accommodations: The Vice President or case manager will communicate the accommodations to both parents and the student's teachers to ensure a supportive learning environment. If academic accommodations prevent students from taking semester exams, the Vice President, in consultation with the case manager, will determine whether the exams will be waived or rescheduled for a later date.

• Ongoing Support: The case manager will continue to meet with the student on a weekly basis until they are symptom-free, providing necessary guidance and assistance during the recovery process.

• Nurse Availability: The school nurse will be available during the school day to address any concussion-related symptoms that may arise.

• Academic Modifications: After a minimum of three weeks of academic accommodations, the administration may consider academic modifications, such as pass/fail grading or schedule changes, if deemed beneficial for the student's well-being.

• Impact on Academic Awards: It's essential to note that academic modifications to curriculum or pass/fail grading may render the student ineligible for academic awards.

• Return to Physical Activities: To participate in physical education, Saint Thomas Academy co-curricular activities, practices, or competitions, the student and case manager must establish an academic plan for completing make-up work after the physician has lifted academic accommodations.

• Return to Athletics Protocol: The Saint Thomas Academy athletic concussion protocol will commence only once all academic accommodations have been lifted.

The Administration reserves the right to modify the concussion procedures for exceptional circumstances or just cause, always prioritizing the health and well-being of the students.

Teachers and advisors, who are primarily responsible for addressing student behavior in their classrooms, work closely with the Dean of Students and the Vice President when responding to student behaviors that do not support the mission of Saint Thomas Academy. Teachers may impose consequences for poor student behavior, including but not limited to: verbal warnings, demerits, a parent conference, after-school detention, Saturday detention, and referring a student to the Dean of Students for additional or further action.

When comportment issues are brought to the Dean of Students, the Dean of Students will have a conversation with the involved student/s and adult/s in order to understand the situation and to determine appropriate next steps. If further action is required, an investigation will occur. In the case of repeated and/or serious breaches of conduct, appropriate disciplinary consequences will be administered. These consequences include but are not limited to: parent/guardian conference, demerits, after- school detention, Saturday detention, reduction in military rank, exclusion, such as in school suspension (ISS), out of school suspension (OSS), or suspension from co-curricular activities and in the most serious of cases, a Board of Discipline or Placement Hearing which may lead to expulsion.  Students who are suspended do not qualify for extended or alternate times on assignments or assessments in the days following their suspension.

In cases where other students may have been affected by another student’s poor conduct, the Dean of Students, working together with other school officials, the student, and his parents/guardians shall implement measures to restore and maintain the affected student in a way that protects his privacy, his character, and his dignity.

The Dean of Students, working together with other school officials, the student, and his parents/guardians shall implement measures to correct and prevent further conduct that is unbecoming of a student at Saint Thomas Academy.

Saint Thomas Academy shall make every attempt to keep all investigations and results of investigations confidential, including any consequences for misconduct.

As with cases of academic misconduct, Saint Thomas Academy follows a preponderance of evidence standard in resolving incidents of behavioral misconduct.

A Board of Discipline is convened when a student has violated Saint Thomas Academy’s standards in such a way as to jeopardize his placement as a student at Saint Thomas Academy. The Dean of Students presides over a board of discipline and is composed of the Vice President, the commandant of cadets, and three faculty members. School officials participating in board of discipline proceedings may impose whatever penalties or requirements they believe to be appropriate given the offense, including expulsion. The Dean of Students directs the proceedings but does not have a vote. The school counselor serves as the student advocate and advisor.

When a board of discipline is convened, an explanation of the incident(s)/concerns will be provided by the Dean of Students to all present. Each school representative has the opportunity to ask the student questions about his infraction. Following the question and answer phase of the board of discipline, the student may make a statement regarding the incident. A student’s entire experience at Saint Thomas Academy will be considered when making a final decision regarding future placement at Saint Thomas Academy. A simple majority is required for expulsion.

After arriving at a decision, the Vice President will inform the President of the results.  The Dean of Students will inform the parents/guardians of the results. The decision made during a board of discipline may be appealed by contacting the President  directly to request a meeting. All information discussed in the board of discipline is confidential. The Vice President keeps a record of the hearing in his file.

Note: If a Board of Discipline is convened and the student is allowed to remain a student at Saint Thomas Academy, the voting members of the board of discipline will establish appropriate consequences which support the spirit and mission of Saint Thomas Academy’s co-curricular program and the greater Saint Thomas Academy community. Proper steps of restitution must be made in all cases where the actions of one student affected another person. Students will work with counselors and administrators to ensure appropriate restorative measures have been taken.

The faculty and administration strongly believe that attending and being present and on time for all classes and mandatory school functions (liturgies, assemblies, formation, study halls, lunch, etc.) are essential for academic progress and to take full advantage of this unique educational experience. Regular attendance – a responsibility to be shared by students, parents/ guardians, and Saint Thomas Academy – is one of the means by which a Cadet learns responsibility and accountability.

Participating in co-curricular activities at Saint Thomas Academy is a privilege. Eligibility to participate in co-curricular activities is evaluated on a daily basis and communicated by the Dean of Students to the student, director of athletics and activities, coaches, and moderators. A student who misses any part of the school day will not be allowed to participate in co- curricular activities, including practices and competitions. Exceptions to this rule include medical appointments (APT), school sanctioned events (SSE), or an absence approved by the Dean of Students (EA). Students will not be excused from arriving late for school due to a previous night’s event.

The following consequences are outlined as interventions to mediate a student’s compliance with the school’s attendance expectations.

• Verbal warnings

• Demerits

• Parent conference

• After-school detention

• Exclusion from co-curricular activities and school-sponsored events, privileges

• School service tasks

• Attendance Intervention Plan

• Saturday detention

• Board of Discipline/Placement Hearing

Note: For eligibility requirements related to academics, please see Academics and Co-Curricular Eligibility.

Saint Thomas Academy recognizes the importance of fan attendance at state tournament competitions as a display of school pride and a means of supporting the participants. The administration may approve the dismissal of the entire student body or select members for the purposes of attending such events.

A permission slip must be turned in to the Dean of Students by the end of the academic day the previous day to the event.

For a cadet to be eligible, he must be in good academic standing, including no F’s and no outstanding assignments/assessments. Have no recent major comportment, attendance infractions pending, or disciplinary measures.

Note: Students with siblings on state tournament teams will be excused to attend those games with a parent’s/guardian’s permission and communication to STA.

Excessive absenteeism may result in lower academic achievement and lost opportunities in co-curricular activities and other school-sponsored events. Teachers are available to help students make up schoolwork missed due to excused absences. However, it is impossible to recreate Saint Thomas Academy’s classroom experiences through tutoring or abridged information online.

When a student has been absent five (5) times for any one class within a quarter, a meeting with the student, parents/guardians, teachers, Dean of Students, and other concerned adults may be required to examine the situation and to develop a plan to address the problem. In certain situations, an attendance intervention plan may be required. Students on an attendance intervention plan may lose some school privileges.

As part of Saint Thomas Academy’s mission we are committed to providing a learning environment free from chemicals supported by clear and consistent enforcement. When alcohol or other drugs or chemicals are interfering with a student’s school performance, Saint Thomas Academy will provide a network of support and resources to help the student and his family. 

To those ends, the possession, use, distribution, delivery, transfer, sale or purchase of alcoholic beverages, controlled substances, electronic nicotine delivery systems (ENDS), also known as e-cigarettes or vapes, prescription or non- prescription drugs or other toxic substances, or benign substances being represented or used by students as an illicit substance, steroids, and drug paraphernalia is expressly forbidden on campus, and throughout the calendar year. Parents will be asked to report to campus and pick up their son if chemical usage is suspected or found.

Saint Thomas Academy does not tolerate harassment, bullying or hazing (read below for definitions of each). 

Each student, parent/guardian, faculty or staff member, or other person subjected to or aware of any such conduct is required to report such conduct promptly to officials of the school, in which case an investigation will occur and appropriate disciplinary or other action will be taken. 

Anonymous communications received at school are not investigated unless such communication specifies a specific threat or involves the safety of students, faculty, or staff.

A board of discipline may be convened for students who participate in harassing, bullying, and/or hazing behavior.

Harassment is severe, pervasive, or persistent behavior that creates a hostile environment at school and is discriminatory based on a person’s gender, race or ethnicity, religion or religious practice, disability, gender identity, or sexual orientation.

Bullying is unwanted, aggressive behavior that involves a real or perceived power imbalance. The behavior is repeated, or has the potential to be repeated, over time. Bullying may involve but is not limited to:

• Unwanted teasing, mocking

• Threats, insults, intimidation

• Stalking

• Cyberbullying*

• Physical and relational aggression

• Theft

• Public humiliation

• Destruction of school or personal property

• Social exclusion, including incitement and/or coercion

• Spreading rumors

*Cyberbullying means bullying using technology or other electronic communication, including, but not limited to, a transfer of a sign, signal, writing, image, sound, or data, including a post on a social network Internet website or forum, transmitted through a computer, cell phone, or other electronic device.

Hazing means committing an act against a student or coercing a student into committing an act that creates a substantial risk of harm to a person, in order for the student to be initiated into or affiliated with a student organization, or for any other purpose.

Saint Thomas Academy cannot monitor the activities of students at all times and eliminate all incidents among students, particularly when students are not under the direct supervision of school personnel. However, to the extent such conduct affects the educational environment of the Academy and the rights and welfare of its students and is within the control of the school in its normal operations, it is Saint Thomas Academy’s intent to prevent harassment, bullying, and hazing and to take action to investigate, respond, and remediate these incidents when they are disclosed.

Saint Thomas Academy expects all of its students to maintain a positive digital footprint and adhere to high ethical and moral standards in postings related to themselves, the school, and the broader Saint Thomas Academy community. Students are responsible for their own behavior as it relates to social media use and Saint Thomas Academy reserves the right to act when the content of postings conflicts with the conduct expectations of the school.

All social media platforms (Facebook, Twitter, Instagram, LinkedIn, Snapchat, etc.) directly referring to Saint Thomas Academy, and/or using the Saint Thomas Academy name, logo and/or crest will be exclusively used and/or supervised by the Saint Thomas Academy Communications Office. Activating and/or using social media platforms that directly relate to any Saint Thomas Academy material without the consent of the Saint Thomas Academy Communications Office is strictly forbidden.

Saint Thomas Academy is committed to fostering an environment that promotes academic excellence, personal responsibility, and respectful engagement. To maintain this standard, we have implemented a cell phone policy that aims to strike a balance between allowing the use of cell phones for appropriate purposes and minimizing distractions during crucial academic and social times.

While cell phones are allowed on campus, there are guidelines for their use during certain periods of the school day. 

An Upper School student's usage of an unrestricted cell phone is limited to Open Tutoring during the Community Time block (1:10 PM - 1:55 PM). Personal use of cell phones is not allowed during class time, study halls, passing time, formation, closed advisory, or lunch. During Open Tutoring, teachers set their own classroom expectations around cell phones. Teachers will have a visible sign indicating their phone permittance expectations during that time. The same standards and expectations apply to AirPods and headphones. The abuse of technology wearables and watches will be handled as they arise. 

When not in use, cell phones and other non-school-issued technology should be stored and secured in the student's locker or car or left at home.

If a faculty or staff member determines a student is in violation of these rules, they may issue 5 demerits. Additionally, the cell phone may be confiscated. If needed, the confiscated phone can be turned over to the Dean of Students. If a student’s cell phone is turned in to the Dean of Students, the student will be required to report at the conclusion of the day to discuss the infraction and retrieve the phone. 

Repeated violations of this policy will be referred to the Dean of Students and may result in additional penalties. For example, a student may be required to turn his phone in to the Dean of Students before the start of the day. 

Cell Phone use in locker rooms, showers, and restrooms 

The use of cell phones or electronic devices is prohibited in all locker rooms, showers, and restroom areas. A student who violates this policy may receive demerits, and have his phone confiscated. 

If ill-intent is suspected a student’s cell phone can be turned in to the Dean of Students. If deemed necessary, the phone will not be returned until a parent/guardian meeting can be arranged to discuss the violation.  Violations of this nature are considered major breaches of Saint Thomas Academy’s standards.

At Saint Thomas Academy, we strive to maintain a safe and respectful learning environment for all students and staff. In addition to our cell phone policy, we have clear guidelines regarding other disciplinary infractions. These include:

• Stealing: Any form of theft, whether from fellow students, school employees, or the school itself, is strictly prohibited. Students are responsible for securing their personal belongings in their lockers, and the school cannot be held liable for stolen or missing items.

• Fighting or Physical Altercations: Engaging in any form of physical altercation or willful destruction of property is unacceptable behavior and will be subject to appropriate disciplinary action.

• Driving Violations: All student vehicles must be registered with the Dean of Students' office. Unauthorized parking in spots marked as 'reserved' for employees and guests may result in a meeting with the Dean of Students and potential revocation of parking privileges. Irresponsible driving on or off-campus during school-sponsored events may also lead to additional sanctions.

• Weapons: The possession or use of guns, explosive devices, or any other weapons on campus or during school-sponsored activities, unless explicitly authorized, is strictly forbidden.

• Unauthorized Electronic Devices: Electronic devices not approved by a teacher for academic use are not to be used in common areas such as classrooms, the Anderson Learning Commons, or during lunchtime. Please refer to the Internet and Network Acceptable Use Policy for more details.

• Distribution of Unauthorized Publications: All posters, flyers, and student announcements must be approved by the Dean of Students. Unauthorized distribution of publications on campus or at school-sponsored events is not permitted.

• Wagering and Gambling: Wagering and gambling on campus or online are strictly prohibited activities.

• Unauthorized Food Ordering: Ordering food and deliveries without advisory and Dean of Students' permission is not allowed.

• Bus and Transportation Behavior: Students are expected to display respectful and responsible behavior while using school transportation services.

We firmly believe that adherence to these guidelines will contribute to a positive and inclusive community at Saint Thomas Academy. In cases where these policies are violated, appropriate disciplinary actions will be taken to address the matter, with the ultimate goal of fostering a safe and conducive learning environment for all. Criminal offenses will be turned over to the proper authorities.

Saint Thomas Academy is a military institution where discipline is enforced and students are required to meet the military standard for wearing the uniform. A neat and well-groomed appearance is fundamental to building pride and spirit while simultaneously honoring the many distinguished alumni of this institution. 

The faculty, staff, and senior cadet leaders are responsible to ensure that cadets present a neat and orderly appearance. Students are advised to reference their cadet handbook for specific regulations on grooming and uniform. 

Backpacks during the academic day are not part of the cadet uniform and pose additional safety and security concerns.

Throughout the school year Saint Thomas Academy has several out-of-uniform days. Out-of-uniform days are announced in advance and are typically inspired by a theme for the purpose of supporting Saint Thomas Academy community events or as a reward for a significant accomplishment. 

If no theme is provided, Cadets may come in appropriate civilian attire. Students are encouraged to participate in out-of-uniform days in a manner which positively reflects on the school and the student. Sleeveless t-shirts are not allowed. 

Cadets may not dress as Visitation students or girls / women. If the administration determines a student’s dress causes distractions to our learning environment or draws attention to the student in a manner which detracts from the spirit of the day, the student will be asked to change his clothes. In some cases, students may be excluded from school activities until the matter is appropriately resolved. 

Grooming standards (cleanliness, hair, shave, shower) still apply when students are out of uniform.

When a student must be out-of-uniform due to a physical ailment, injury, or an unforeseen event which prevents him from wearing the Cadet uniform properly, he must wear a collared shirt, dress shoes, and dress pants as his injuries allow. If a student has an injury or other condition which prevents him

The merit/demerit system is a means by which a Cadet’s behavior and appearance is recorded. The intent is to promote adherence to school standards and self-discipline. Senior Cadet leaders, faculty and staff members may assess merits and demerits.

Merits and demerits are normally assessed by a leader, faculty or staff member while in direct supervision of the cadet. Merits are awarded for work, positive behavior, and assistance rendered to Saint Thomas Academy. Merits are tallied at the end of each quarter and deserving cadets are presented service awards for work conducted. Demerits are given for poor behavior, poor attitude, and deficiencies in personal hygiene and/or uniform discrepancies. Demerits play a significant part in the Cadet’s overall grade in military leadership. There are significant additional consequences that impact a cadet’s grade for accumulating 25 or more demerits.

The use of unmanned aerial vehicles (UAV), also known as drones, is prohibited for any purpose by any person at any Saint Thomas Academy venues without prior written authorization from the director of business affairs.

For purposes of this policy, a UAV is any aircraft without a human pilot aboard the device. This prohibition applies to all fields of play, courts, arena, mats, gym floor or pool, and includes a ban on the entire Saint Thomas Academy facility including, the spectator areas and parking areas.

School officials shall refuse admission or entry to anyone attempting to use a UAV; and if necessary, shall remove anyone, without prior written authorization, attempting to use a UAV and/or confiscate the UAV.

Users are reminded that technology can be a powerful tool. While it can open a window to the world and act as a  catalyst for human creativity, communication and 21st century skills, it can also be a distraction if not used  mindfully. Parents and students should discuss guidelines for computer and internet use at home and students should  strive to use the technology at their disposal responsibly. Users are encouraged to exercise self-control, practice  effective time management, discern the advantages and disadvantages of multi-tasking, use caution when social  networking and intentionally monitor their own temptation to use technology as a distraction.  

This policy applies to the use of information, electronic and computing devices, audio-visual, portable devices and  network and server resources to conduct Saint Thomas Academy business or interact with internal networks and  business systems, whether owned or leased by Saint Thomas Academy, the employee, or a third party. All users at  Saint Thomas Academy and its subsidiaries are responsible for exercising good judgment regarding appropriate use of  information, electronic devices, and network and server resources in accordance with Saint Thomas Academy policies,  standards, and local laws and regulation. This policy applies to all technology users at Saint Thomas Academy.

Because of the rapid rate of change in technology, the Saint Thomas Academy administration shall conduct an annual  review of the policy and recommend changes as necessary. 

● Users are responsible for exercising good judgment regarding the reasonableness of personal use and if there  is any uncertainty, users should consult Saint Thomas Academy faculty or Saint Thomas Academy  Information Technology Department. 

● The primary purpose of providing users of Saint Thomas Academy with access to the school’s technology  system, including Internet access, is for education and business. 

● The system may be used for classroom and professional activities. Users of the Saint Thomas Academy  technology system including the Internet are expected to further educational and professional goals  consistent with the mission of the school and school policies. Uses, which might be acceptable on a user’s  private personal account on another system, may not be cyber acceptable on this limited-purpose network. 

● For security and network maintenance purposes, authorized individuals within Saint Thomas Academy may  monitor equipment, systems and network traffic at any time, per Saint Thomas Academy Technology  requirements. 

● Saint Thomas Academy reserves the right to audit networks and systems on a periodic basis to ensure  compliance with this policy. 

● Compliance with teacher directions and instructions is an expectation in every classroom, in the hallways,  gathering areas, Anderson Learning Commons, and computer lab areas. 

● Saint Thomas Academy Middle School and 9th grade users do not own the equipment they are issued or have  any right to use it except as permitted in this policy, the Technology AUP. 

● Saint Thomas Academy students should understand that their teacher is the manager of their  computer/device use in the classroom. 

● Students will only use their computers when their teacher instructs them to do so. 

● Each student will have their computer battery fully charged for each day of school in order to properly  participate in the curriculum. 

● Students should not have screens on or open without their teacher’s permission and will be used in the  classroom at the teacher’s discretion. 

● When computers are in use during the school day, students are expected to be working on class-work and  assignments. 

● Students will lock their computers or other devices in their athletic lockers during practice or home games.  Bringing a computer to an away game or event is not recommended. 

● Users will take care of Saint Thomas Academy technology equipment. 

● Food and drink are not allowed in the Anderson Learning Commons or computer labs.

● Users will keep assigned computers away from food and liquids, or any other potential hazards (high, uneven  or dangerous surfaces, weather, etc.) at all times.

● Always carry or move computers with the screen fully closed and/or in its case, bag, or backpack.

● Never carry a computer by its screen or fully flattened (open) as screen damage can occur.

● Saint Thomas Academy hardware asset tags, labels and original manufacturer model and serial number tags  will remain on all equipment and not be removed. 

The school-issued computers issued to Middle School and 9th grade students need to be kept in good working order  and condition. While normal wear and tear is expected, any excessive or repeated major damage will be charged to the  family. Negligence is not excused. Damage should be reported to the Information Technology Department  immediately. Major damage includes but is not limited to: drops which result in a shattered screen, broken body, or  other cracked components, spills which can damage the motherboard, keyboard or screen. Families may be held  responsible for damage and replacement cost of the device issued to their student. 

● Cameras should not be on or used during the school day. 

● Using cameras and video filming in the classroom is allowed only with teacher’s permission.

● Cameras/video cameras are not allowed in locker rooms and any room where privacy is an expectation. Cameras  on computers are not allowed to be turned on in locker rooms. 

● Students are not allowed to secretly take pictures or video of students or staff on campus or at school-sponsored  events 

● Students are allowed to be in possession of their cellular phone. 

● School administrators will confiscate and search text-messages, call logs, email messages, and voicemail messages  if they have reason to believe a student has used a cell phone for a prohibited purpose or that such a search would  produce evidence of misconduct. 

● Any cell phones used during tests, formal assessments or exams will be confiscated and the use will automatically  be regarded as cheating. 

● Wearable technology is permitted at the discretion of the teacher. 

● If a teacher does not permit wearable technology in the classroom, it may be confiscated and turned in to the  Dean of Students or Director of Technology. 

● It is the expectation that an Upper School student has a fully functional, charged laptop computer in his  possession every day. 

● If a Saint Thomas Academy owned computer is lost or stolen, the following four steps must be completed before  the student will be supplied with a replacement computer. 

● Notify the Information Technology Department immediately 

● A police report must be filed

● A replacement fee must be paid to the Technology Office. Once the replacement fee is paid, the student will be  issued a replacement computer like for like in functionality, appearance, warranty, and software. 

All Saint Thomas Academy students and staff are issued a unique school email account. The purpose of the account is  to better connect students and their teachers and to give users the necessary tools to conduct school business. The  expectation is that users will use this account for academic and business purposes. Email may also be used for  communication for educational purposes. Saint Thomas Academy will exercise its right to archive, inspect, and  monitor email as it deems fit. 

When using school resources, such as email, to access the Internet, users must realize they represent Saint Thomas  Academy. Users should treat any electronic communications as formal communications, since they may be  permanently stored at the server side, even if deleted from the user’s account/inbox or computer, and because these  communications are not protected from discovery in litigation. 

The following are prohibited: 

● Sending unsolicited email messages, including the sending of "junk mail" or other advertising material to individuals  who did not specifically request such material (email spam). 

● Distributing any unwanted material or sending messages to unwilling recipients. 

● Any form of harassment via email, telephone, SMS, Instant Messaging, or paging, whether through language,  frequency, or size of messages. 

● Unauthorized use, or forging, of email header information. 

● Solicitation of email for any other email address, other than that of the poster's account, with the intent to harass  or to collect replies. 

● Creating or forwarding "chain letters", "Ponzi" or other "pyramid" schemes of any type.

● Use of unsolicited email originating from within Saint Thomas Academy’s networks of other  Internet/Intranet/Extranet service providers on behalf of, or to advertise, any service hosted by Saint Thomas  Academy or connected via STA’s network. 

● Posting the same or similar non-school-related messages to large numbers of internet forums, newsgroups, or  social media sites. 

● Posting, emailing, texting, or transmitting content that violates any current school policies regarding student  behavior or Internet use. 

● Bullying or harassing using the email system, Saint Thomas Academy Technology, or the Internet ● Sending obscene, inflammatory, or degrading images or language 

● Sharing another user’s email address without permission 

● Distributing private communications without permission of all parties. 

● Email content containing inappropriate language, subject matter or content 

● Communication to faculty, staff, and coaches that is not in a formal, respectful and constructive tone 1. Social Media, Blogging and Vlogging 

● Saint Thomas Academy’s Acceptable Use Policy also applies to social media, blogging and vlogging. As such,  users are prohibited from revealing any Saint Thomas Academy confidential or proprietary information, trade  secrets or any other material covered by this policy when engaged in social media and blogging away from  campus.

● Users may also not attribute personal statements, opinions or beliefs to Saint Thomas Academy when  engaged in social media, blogging and vlogging. 

● Apart from following all laws pertaining to the handling and disclosure of copyrighted or export controlled  materials, Saint Thomas Academy trademarks, logos and any other Saint Thomas Academy intellectual  property may also not be used in connection with any social media, blogging or vlogging activity. 

The following activities are prohibited: 

Under no circumstances is a Saint Thomas Academy technology user authorized to engage in any activity that is illegal  under local, state, federal or international law while utilizing Saint Thomas Academy -owned resources. 

The list below is by no means exhaustive but an attempt to provide a framework for activities which fall into the  category of unacceptable use. 

● Violations of the rights of any person or company protected by copyright, trade secret, patent or other intellectual  property, or similar laws or regulations, including, but not limited to, the installation or distribution of "pirated" or  other software products that are not appropriately licensed for use by Saint Thomas Academy. 

● Unauthorized copying of copyrighted material including, but not limited to, digitization and distribution of  photographs from magazines, books or other copyrighted sources, copyrighted music, and the installation of any  copyrighted software for which Saint Thomas Academy or the end user does not have an active license is strictly  prohibited. 

● Accessing data, a server or an account for any purpose other than conducting Saint Thomas Academy school  business, even if you have authorized access, is prohibited. 

● Exporting software, technical information, encryption software or technology, in violation of international or  regional export control laws, is illegal. The appropriate management should be consulted prior to export of any  material that is in question. 

● Introduction of malicious programs into the network or server (e.g., viruses, worms, Trojan horses, email bombs,  etc.). 

● Revealing your account password to others or allowing use of your account by others. 

● Using network, computer, email, or other Saint Thomas Academy Technology accounts to which the user is not  specifically given access. 

● Using a Saint Thomas Academy computing or technology asset to actively engage in procuring or transmitting  material that is in violation of sexual harassment or hostile workplace laws in the user's local jurisdiction.

● Making fraudulent offers of products, items, or services originating from any Saint Thomas Academy account.

● Making statements about warranty, expressly or implied, unless it is a part of normal job duties.

● Effecting security breaches or disruptions of network communication. Security breaches include, but are not  limited to, accessing data of which the employee is not an intended recipient or logging into a server or account  that the employee is not expressly authorized to access, unless these duties are within the scope of regular duties.  For purposes of this section, "disruption" includes, but is not limited to, network sniffing, pinged floods, packet  spoofing, denial of service, and forged routing information for malicious purposes. Port scanning or security  scanning is expressly prohibited. 

● Executing any form of network monitoring which will intercept data not intended for the employee's host, unless  this activity is a part of the employee's normal job/duty. 

● Circumventing user authentication or security of any host, network or account.

● Introducing honeypots, honeynets, or similar technology on the Saint Thomas Academy network.

● Interfering with or denying service to any user other than the employee's host (for example, denial of service  attack). 

● Using any program/script/command, or sending messages of any kind, with the intent to interfere with, or disable,  a user's terminal session, via any means, locally or via the Internet/Intranet/Extranet. 

● Providing information about, or lists of, Saint Thomas Academy students or employees to parties outside Saint  Thomas Academy unless given specific instruction and permission to do so. 

● Commercial use of Saint Thomas Academy’s Technology/computer system. 

● Using Saint Thomas Academy systems to post, transmit or distribute false or defamatory information about a  person or organization; to harass another person; or to engage in personal attacks, any form of cyberbullying,  including prejudicial or discriminatory attacks. 

● Using Saint Thomas Academy’s system to vandalize, damage or disable the property of another person or  organization; tamper with, modify or change the school system software, hardware or wiring; take any action to  violate the school system’s security; 

● Using Saint Thomas Academy Technology to gain unauthorized access to information resources, or to access  another person’s materials, information or files without the implied or direct permission of that person.

● Modifying Saint Thomas Academy baseline hardware or software configuration without expressed consent from  the technology department staff. 

● Being neglectful of Saint Thomas Academy Information Technology equipment and hardware (including  computers, multimedia, Smart Boards, televisions, Apple TVs, digital projection systems and school  infrastructure). Users may be liable for any damage. 

● Use of tunneling, VPN, or proxy software, services, or sites to bypass Saint Thomas Academy’s wireless internet.

● Using Saint Thomas Academy’s technology system to access, review, upload, download, store, print, post,  transmit, receive or distribute: 

● pornographic, obscene or sexually-explicit material 

● obscene, abusive, profane, lewd, vulgar, rude, inflammatory, threatening, disrespectful or sexually explicit language 

● materials that use language or images that are inappropriate in the educational setting or disruptive to the educational process 

● information or materials that could cause damage, danger or disruption to the educational process

● materials that use language or images that advocate violence or discrimination toward other people  (hate literature) or that may constitute harassment or discrimination. 

The Saint Thomas Academy Information Technology Department will verify compliance to this policy through various  methods, including but not limited to, business tool reports, internal and external audits, and feedback to the policy owner. 

Any exception to the policy must be approved by the Saint Thomas Academy Information Technology Department and/or Saint Thomas Academy Administration in advance.

Any user found to have violated this policy may be subject to disciplinary action, up to and including suspension or  expulsion. Depending on the nature and degree of the violation and the number of previous violations, unacceptable  use of the school technology systems or the Internet may result in one or more of the following consequences:  cancellation of use or access privileges; removal or equipment from the user’s possession; payment for damages and  repairs; discipline under other appropriate school policies, including suspension or expulsion. 

If a user inadvertently accesses unacceptable materials or an unacceptable Internet site, the user shall immediately exit  that site and disclose the action to an appropriate school official. This disclosure may serve as a defense against an  allegation that the user has intentionally violated this policy The school’s supervisory personnel have the right to curtail or terminate usage in any given situation at their discretion.

● Students who access blocked sites through tunneling, VPN, or proxy software or services may lose computer  privileges. 

● In order to regain access, a parent or guardian and the student must meet with the Dean of Students to request  reinstatement. 

● If a staff member discovers a computer unattended, the device will be taken to the Director of Technology,  Director of Middle School or Dean of Students. 

● Students who are observed using computers for non-sanctioned activities will lose computer privileges for that  day, and the device will be given to the Director of Technology or Dean of Students. 

● Students who repeatedly violate the Technology AUP will face suspension. 

● Saint Thomas Academy’s computer system, school-owned cellular telephones, personal electronic devices (e.g.  tablet computers, iPads, notebooks, smartphones, etc.), smart televisions and other computers are Saint Thomas  Academy property. By authorizing use of the school system or above-mentioned devices, Saint Thomas Academy  does not relinquish control of materials on the system or contained in files on the system. Users should expect no  privacy in the contents of personal files or emails created, stored, sent, or received using the school system, or a  school-owned cell phone, or electronic device. 

● The school reserves the right to monitor any user’s email, Internet usage, and computer files for business and/or  educational purposes. Such purposes may include, but are not limited to, general management of the system;  monitoring performance or productivity; or security (preventing a suspected adverse impact on the school, its students, or its employees; and/or investigating possible violations of this or other school policies). A user of the  school’s system is considered to have given consent to such monitoring. Maintenance and monitoring of the school  system may lead to a discovery that a user has violated this policy, another school policy, or the law. 

● Parents/legal guardians have the right at any time to investigate or review the contents of their student’s files.

● The school will cooperate fully with local, state and federal authorities in any investigation concerning or related to  any illegal activities not in compliance with school policies conducted through the school’s computer system. 

Use of Saint Thomas Academy computer system and network are at the user’s own risk. The system is provided on an  “as is, as available” basis. The school will not be responsible for any damage users may suffer including, but not limited  to, loss, damage or unavailability of data stored on school tapes, hard drives, or servers (third party or Saint Thomas  Academy owned), or for delays, changes, or quality of service of information or materials, regardless of the cause. The  school is not responsible for the accuracy or quality of any advice or information obtained through or stored in school  Technology systems. The school will not be responsible for financial obligations arising through unauthorized use of the  school Technology systems or the Internet. 

Outside of school, parents bear responsibility for proper guidance of Technology and Internet use as they exercise with information sources such as online streaming services, television, telephones, radio, movies and other possibly offensive  media. If the student is accessing the school system from home or another remote location, parents are responsible for  monitoring their student’s use of the Saint Thomas Academy devices, computer system and of the Internet.